CITY OF MIAMISBURG

10 N. FIRST STREET, MIAMISBURG, OHIO 

DECEMBER 1, 2020 

Mayor Collins informed everyone that this Open Meeting of the City of Miamisburg is being conducted remotely consistent with the Ohio Director of Health’s Stay at Home Order and Governor Dewine’s Executive Order 2020 01D.

Everyone recited the Pledge of Allegiance.

Council met in Regular Session at 6:00 p.m. with the following members present: Mayor Collins, Councilmembers Colvin, McCabe, Nestor, Nicholas, Stalder, Thacker and Thompson.

Motion was made by Colvin, seconded by Nicholas to accept the minutes of the Regular Session on November 17, 2020, as distributed.  Motion carried. 

Mayor Collins opened the Citizen Forum and asked anyone present who wished to discuss an item not appearing on the agenda to come forward.  

Robyn Johnson contacted the Mayor’s office prior to the meeting. Mrs. Johnson lives at 2110 Sir Locksley Dr.  Mrs. Johnson voiced her concerns about the water main breaks on Gebhart Church Road.  She wanted to know if these repairs will be addressed in the 2021 capital budget.  Mayor Collins told her that City staff will contact her regarding her concerns. Mayor Collins also stated that Mrs. Johnson was proud of the way the City responded to the water main breaks

There were no further comments and the Forum was closed.

Councilmember John Stalder introduced Miami Valley Fire District Chief Matt Queen.  Chief Queen informed Council that the Fire District applied for a grant through the BWC to purchase an electric over hydraulic system that operates the mechanism to deploy the cot in and out of a medic unit. 

Ryan Davis presented ordinance 6874.  Mr. Davis stated that the City intends to install an open, interoperable, remotely accessible HVAC Controls Platform within the Civic Center. This project will establish facility management platform to work with Access Control project.  Two bids were received for this project. Comfort Systems USA was the lowest and best bid with a bid of $119,900.  Staff recommends approval of this ordinance.

Ordinance No.  6874

AN ORDINANCE TO AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT FOR THE HVAC CONTROLS PROJECT, AND DECLARING AN EMERGENCY.

Motion was made by Nicholas, seconded by Stalder to dispense with the requirement that Ordinance No. 6874 be read on two separate days, authorize its adoption on the first reading and have it read by title only.  Motion carried.  The Ordinance was read by title only.  Motion was made by Thompson, seconded by Colvin to pass Ordinance No. 6874, carried by Yea Votes of Colvin, McCabe, Nestor, Nicholas, Stalder, Thacker and Thompson.

Ryan Davis presented Ordinance No. 6875.  Mr. Davis stated that the City intends to install keyless access control platform within eight public facilities.  This will establish facility management platform to work with the HVAC controls platform.  Two bids were received for this project.  Comfort Systems USA was the lowest and best bid with a bid of $274,680.  Staff recommends approval of this ordinance.

Ordinance No.  6875

AN ORDINANCE TO AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT FOR THE KEYLESS ENTRY PROJECT, AND DECLARING AN EMERGENCY.

Motion was made by McCabe, seconded by Colvin to dispense with the requirement that Ordinance No. 6875 be read on two separate days, authorize its adoption on the first reading and have it read by title only.  Motion carried.  The Ordinance was read by title only.  Motion was made by Nestor, seconded by Stalder to pass Ordinance No. 6875, carried by Yea Votes of Colvin, McCabe, Nestor, Nicholas, Stalder, Thacker and Thompson.

Ryan Davis presented Ordinance No. 6877.  Mr. Davis stated that the City intends to purchase two pre-fab kit-style restroom units for Pipestone Golf Course.  Three bids were received for this project.  Pinnacle Construction was the lowest and best bid with a bid of $142,499 plus add-ons for gutter $915 and water fountain/bottle filler $5,686.  Total cost of this project is $155,701.  Staff recommends approval of this ordinance.

Ordinance No.  6877

AN ORDINANCE TO AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT FOR THE PIPESTONE  RESTROOM CONSTRUCTION PROJECT, AND DECLARING AN EMERGENCY.

Motion was made by Nicholas, seconded by Thompson to dispense with the requirement that Ordinance No. 6877 be read on two separate days, authorize its adoption on the first reading and have it read by title only.  Motion carried.  The Ordinance was read by title only.  Motion was made by Stalder, seconded by Colvin to pass Ordinance No. 6877, carried by Yea Votes of Colvin, McCabe, Nestor, Nicholas, Stalder, Thacker and Thompson.

Steve Schultz presented Ordinance No. 6878.  Mr. Schultz stated that this ordinance pertains to the Master Professional Engineering Services Agreement with Hazen & Sawyer.  The scope of this work is to provide construction/administration and inspection services for the Small Pump Station Improvement Project.  Construction for this project will begin in January 2021 with estimated completion date in September.  Staff recommends approval of this ordinance.

Ordinance No.  6878

AN ORDINANCE TO AUTHORIZE THE CITY MANAGER TO ENTER INTO ADDENDUM SEVENTEEN (17) TO THE MASTER CONTRACT WITH HAZEN AND SAWYER, P.C. FOR THE CONSTRUCTION ADMINISTRATION AND INSPECTION SERVICES PERTAINING TO THE SMALL PUMP STATION IMPROVEMENT PROJECT AND DECLARING AN EMERGENCY.

Motion was made by Thompson, seconded by Colvin to dispense with the requirement that Ordinance No. 6878 be read on two separate days, authorize its adoption on the first reading and have it read by title only.  Motion carried.  The Ordinance was read by title only.  Motion was made by Colvin, seconded by Stalder to pass Ordinance No. 6878, carried by Yea Votes of Colvin, McCabe, Nestor, Nicholas, Stalder, Thacker and Thompson.

Keith Johnson present Ordinance No. 6879 and the motion to approve the 2021 capital improvement plan.  Mr. Johnson stated that 2020 was a challenging year.  The 2021 budget presented to council is very conservative.  Staff is expecting a 2% reduction in revenue, expenses will be held to same as in 2020 with no new additional capital expenses.  Staff recommends approval of this ordinance.

ORDINANCE NO.  6879

AN ORDINANCE TO ESTABLISH ANNUAL APPROPRIATIONS FOR FISCAL YEAR 2021 AND DECLARING AN EMERGENCY.

Motion was made by Thompson, seconded by Colvin to dispense with the requirement that Ordinance No. 6879 be read on two separate days, authorize its adoption on the first reading and have it read by title only.  Motion carried.  The Ordinance was read by title only.  Motion was made by Colvin, seconded by Stalder to pass Ordinance No. 6879, carried by Yea Votes of Colvin, McCabe, Nestor, Nicholas, Stalder, Thacker and Thompson.

Motion was made by Thompson, seconded by Colvin to approve the 2021 capital improvement plan.  Motion carried.

Valerie Griffin presented Ordinance No. 6880.  Ms. Griffin stated that the City and the Miamisburg City School have a license agreement for leasing of space for communications equipment at the Byers Water Tower.  The Second Amendment updates the equipment list, retains access language from the First Amendment.  This agreement extends the original agreement to December 2025.  Staff recommends approval of this ordinance.

ORDINANCE NO.  6880

AN ORDINANCE TO AUTHORIZE THE CITY MANAGER TO ENTER INTO THE SECOND AMENDMENT TO THE AGREEMENT WITH MIAMISBURG CITY SCHOOLS FOR THE LEASE OF CERTAIN CITY PROPERTY, AND DECLARING AN EMERGENCY.

Motion was made by Colvin, seconded by Nicholas to dispense with the requirement that Ordinance No. 6880 be read on two separate days, authorize its adoption on the first reading and have it read by title only.  Motion carried.  The Ordinance was read by title only.  Motion was made by Thompson, seconded by Nestor to pass Ordinance No. 6880, carried by Yea Votes of Colvin, McCabe, Nestor, Nicholas, Stalder, Thacker and Thompson.

Ryan Homsi presented Ordinance 6881.  Mr. Homsi stated that this ordinance rezones approximately 5.15-acres at the southeast corner of the intersection of Alexandersville & Crosspointe from RO-1 and I-1 to SDD-1 (Special Development District) and approves the preliminary development plan for the proposed post-acute medical rehabilitation development. Staff requests that this item be referred to the Planning Commission for their review and recommendation.

Motion was made by McCabe seconded by Nicholas to read Ordinance No. 6881 the first time by title only.  Motion carried.  The Ordinance was read by title only.  Motion was made by Colvin, seconded by Thompson to refer Ordinance No. 6881 to the Planning Commission.  Motion carried.

Ryan Davis presented a motion that would authorize the City Manager to advertise and seek RFP’s for beverage services at PipeStone Golf Course and recreation facilities.

Motion was made by Stalder, seconded by Colvin to authorize the City Manager to advertise and seek RFP’s for beverage services at PipeStone Golf Course and recreation facilities.  Motion carried.

Ryan Davis presented a motion that would authorize the City Manager to advertise and seek RFP’s for concessionaire services at recreation facilities.

Motion was made by Nicholas, seconded by Thompson to authorize the City Manager to advertise and seek RFP’s for concessionaire services at recreation facilities.  Motion carried.

Council recessed to a Study Session to discuss the following:

            Supplemental Appropriation Ordinance

            Deer Valley Agreement

Motion was made by Nicholas, seconded by Nestor to recess to an Executive Session for an economic development update and labor negotiations.  Motion carried by Yea Votes of Colvin, McCabe, Nestor, Nicholas, Stalder, Thacker and Thompson.

There being no further business, motion was made to adjourn. Motion carried.

Michelle L. Collins, Mayor                          Kim Combs, Clerk of Council