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Virtual Planning Commission & BZA Meetings Print E-mail

City of Miamisburg Virtual Planning Commission & BZA Public Hearings

Due to the COVID-19 public health crisis, the City of Miamisburg is not conducting any in-person Planning Commission or BZA meetings, but will be holding such meetings via teleconference. The City of Miamisburg is utilizing Zoom (https://www.zoom.us/) to meet this need. Zoom is a third-party vendor of telecommunication services and is not controlled by the City of Miamisburg. By utilizing Zoom’s services, the City is making every effort to comply with the Ohio Open Meetings Act (http://codes.ohio.gov/orc/121.22) while conducting official business.
On March 25, 2020 Governor Mike DeWine signed into law House Bill 197, which modifies Ohio’s Open Meeting Act for the COVID-19 crisis.  The updated legislation included provisions which related to conduct of public meeting and hearings during the period of the COVID-19 emergency.  For a full description of the legislation signed, please go to the Ohio Attorney General’s website (https://www.ohioattorneygeneral.gov/Media/Newsletters/Open-Book/March-2020/General-Assembly-Passes-Legislation-Modifying-Open).

Zoom Technology Requirements

  • Desktop computer, laptop, tablet, or Smartphone
  • Speakers / Headphones - Most Laptops, tablets, and smartphones have built-in speakers.
  • Internet Connection - The quality of the connection is based on your personal internet connection, which is not managed by the Township.
  • If using only the audio option, you will need to have a landline telephone or cellphone that can make long distance calls.

Policies
Miamisburg intends to meet the State requirements under HB 197 pertaining to open meetings to the best of our ability during this crisis. The policies that are listed below are intended to assure that we meet our obligations for open meetings and public hearings and keep the meeting secure and consistent.


The following policies will govern how teleconference public hearings are run:
1. No public participants will be able to utilize video until public participants are speaking during a public hearing at which point staff may allow participants to utilize video. During all other times of the meeting, only authorized City Staff and Board members will be permitted to utilize video and screen sharing during the meeting.
2. All participants will be auto-muted when they enter the meeting and will only be permitted to speak at designated times during the meeting. At the designated times for public input, public participants may use the “raise your hand” feature to request to utilize the time given for public comments. Staff will then unmute individuals for the provided time and mute them again after their time has expired.
3. The meeting will be recorded and official minutes will be created. These minutes are the official transcript of the meeting that occurred and will not be finalized until the next meeting for official adoption and approval.
4. It is City Staff’s intention to activate the meeting at least thirty (30) minutes before the scheduled start time in order to ensure that anyone who wishes to participate can successfully access the meeting either by phone or through a computer, tablet, or smart phone. If anyone has any concerns or would like to test their ability to utilize Zoom, please reach out to the contacts below at least one week before the meeting.

Upcoming Planning Commission Public Hearings
The following is the upcoming Planning Commission meeting with corresponding access information (note: you will not be able to access the meeting until the host has started the meeting).

Development Dept. is inviting you to a scheduled Zoom meeting.

Topic: Planning Commission Meeting (Virtual)
Time: Oct 26, 2020 06:00 PM Eastern Time (US and Canada)

Join Zoom Meeting
https://zoom.us/j/96070225602

Meeting ID: 960 7022 5602
One tap mobile
+13017158592,,96070225602# US (Germantown)
+13126266799,,96070225602# US (Chicago)

Dial by your location
        +1 301 715 8592 US (Germantown)
        +1 312 626 6799 US (Chicago)
        +1 646 558 8656 US (New York)
        +1 253 215 8782 US (Tacoma)
        +1 346 248 7799 US (Houston)
        +1 669 900 9128 US (San Jose)
Meeting ID: 960 7022 5602
Find your local number: https://zoom.us/u/ak9OnCI1F

Click here for a link to the agenda for the 10/26/2020 Planning Commission meeting


Upcoming Board of Zoning, Building and Housing Appeals (BZA) Public Hearings
The following is the upcoming Board of Zoning, Building and Housing Appeals (BZA) meeting with corresponding access information (note: you will not be able to access the meeting until the host has started the meeting).

BZA
August 13, 2020, 7 PM – 8:30 PM
To view the agenda for this meeting, refer to the 8/13/2020 BZA agenda on here (link to the “Boards & Commissions” tab)

Development Dept. is inviting you to a scheduled Zoom meeting.


Topic: BZA Meeting
Time: Aug 13, 2020 07:00 PM Eastern Time (US and Canada)

Join Zoom Meeting
https://zoom.us/j/93778416641?pwd=MldhMzdQMFhkS3drT05yZFh4TktuZz09

Meeting ID: 937 7841 6641
Passcode: 846066
One tap mobile
+13126266799,,93778416641#,,,,,,0#,,846066# US (Chicago)
+16465588656,,93778416641#,,,,,,0#,,846066# US (New York)

Dial by your location
                +1 312 626 6799 US (Chicago)
                +1 646 558 8656 US (New York)
                +1 301 715 8592 US (Germantown)
                +1 346 248 7799 US (Houston)
                +1 669 900 9128 US (San Jose)
               +1 253 215 8782 US (Tacoma)
Meeting ID: 937 7841 6641
Passcode: 846066
Find your local number: https://zoom.us/u/atGqBukoo


Assistance

Please view the following video for instructions on how to join a Zoom meeting:

https://www.youtube.com/watch?v=hIkCmbvAHQQ&feature=youtu.be

Please read the following source for information on how to call into a meeting:
https://support.zoom.us/hc/en-us/articles/201362663-Joining-a-meeting-by-phone

If anyone has any issues with Zoom or would like to test Zoom prior to the meeting, please contact Ryan Homsi, City Planner, at either This e-mail address is being protected from spam bots, you need JavaScript enabled to view it or by phone at 937-542-2662 as soon as possible and at least one week before the scheduled meeting date.
 

 


Miamisburg Civic Center 10 North First Street, Miamisburg OH 45342 | phone: 937.866.3303 | fax: 937. 866. 0891
email: manager@cityofmiamisburg.org
 
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